2019 Annual Meeting

2019 Annual Meeting
Preserving Collections, Ensuring Access.  Celebrating 30 Years of AHA

Mahalo for attending the 2019 Annual Conference!

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Presented by the Association of Hawaii Archivists and the following sponsors

Check out the AHA YouTube channel to see these wonderful presentations!

Annual Meeting schedule: https://aha2019.busyconf.com/schedule#day_5c058eb673d6fb67bf0002fb


“Honoring Our Moʻokūʻauhau”
Kapena Shim, Hawaiʻi Specialist Librarian at University of Hawaiʻi at Mānoa
Keynote- Slideshow PDF

The ʻōlelo noʻeau, I ulu no ka lālā i ke kumu, reminds us that without our ancestors we would not be here. It literally means the branches grow because of the trunk. As the Association of Hawaiʻi Archivists celebrates its 30-year history, it is important for us to honor our kumu. Those who have been the trunk of our association that have built and grown the foundation for us today. It is also important for us to honor the lālā. The members of this association who have been the branches in our community committed to strengthening archives in and for Hawaiʻi. As we reflect on the past and dream for the future, how do we honor our kumu, ourselves, and each other? What can we learn from our ancestry to help us in this practice? This keynote will focus on how we can align our profession through the Hawaiian lens of moʻokūʻauhau. A frame that can help us ground the work we do to preserve collections and ensure access.

“Mākau Moʻomeheu: Cultural Competency’s role in diversity, inclusion, and community engagement”
Helen Wong Smith, Archivist for University Records at University of Hawaiʻi at Mānoa
Closing Keynote Slideshow PDF

Hawai’i Nei is often ranked the most multi-cultural state in the country and those who have grown up here are usually adept at cultural competency living in close proximity to diverse cultures. Kama’aina or not, we’ve all experienced various levels of micro-aggressions, exclusion, or misunderstandings thwarting optimal interactions. Cultural competency is a development process utilized by many professions to facilitate communication and connections between disparate groups. In our profession it allows us to expand the archival record and share the importance of archives as essential evidence of society, especially to those traditionally under-represented in our collections. It provides the tools to function with awareness, knowledge, and interpersonal skill when engaging people of different backgrounds, assumptions, beliefs, values, and behaviors to effectively work and communicate with the diversity of cultures including those we work alongside with and those we serve.


Panel 1: “Together, Increasing Access” 
What tools do archivists and collections managers employ in 2019 to ensure increased access to collections? Standards for providing preservation and access of archival resources are being newly defined through digitization and creating partnerships across institutions. This panel will reflect on present and future initiatives happening in archival organizations.

“Feed Me Seymour: Ingesting Authentic Digital Records”
Adam Jansen, State Archivist at Hawaiʻi State Archives Slideshow PDF
Without authenticity, digital records are little more than data. There is a very important distinction between the two with regards to the “Business Records Exception” in the Federal Rules of Evidence. This session will present the concept of authenticity, what it means, and how it applies to applies to digital records. A brief overview of how the Hawaii State Archives is tackling the challenge with their Digital Archives will also be presented.

“FamilySearch Records Preservation & Access”
Robert Jackson, Hawaii Area Manager at FamilySearch International, Salt Lake City, UTAH
FamilySearch would like to present on the digitization initiative currently going on at the Hawaii State Archives including the free record services we can provide to other archives, libraries, and museums.  These services include image capture, digital conversion, preservation, online indexing, and online access.

“Increasing Access to our Shared History: Linking Missionary Archives and their Hawai’i Collaborators”
Mary E. Kenney, Marianist Province Archivist at National Archives of the Marianist Province of the U.S.
Erin Louthen, University Archivist at Santa Clara University
Art McKay, Historical Researcher at National Archives of the Marianist Province of the U.S.
Since 2014, Archives & Special Collections at Santa Clara University has been instrumental in the outreach, collaboration, acquisition and retention of the records of Catholic women religious scholars and congregations needing assistance or nearing “completion” in the West, i.e. no new entrants replace the aging members. A&SC’s holdings include the papers of Sr. Sandra Schneiders, IHM, and the Sisters of the Holy Family of Fremont, CA collection (to be transferred in the summer of 2019), which contains significant materials pertaining to the SHF’s mission work in the Hawai’i islands in the mid- to late 20th century.

The National Archives of the Marianist Province of the United States and the Department of Archives & Special Collections at Santa Clara University present a new opportunity for the expansion of the use of our Hawai’i materials. Through collaborations with archivists based in Hawai’i, we aspire to create mutual awareness of our shared history and easy access to historical records. We propose a virtual joining of relevant collections between San Antonio, California, and the archives of our AHA colleagues.

Panel 2: “Preservation and Access: Principles in Practice”
Where do you start when addressing a neglected or overlooked collection? How do you create or rethink standards for access and preservation to reflect input from a community and its specific needs?  By thoughtfully stewarding the establishment of principles and best practices, archivists are giving collections new life. In this panel, we will hear from archivists who have been challenged to create institutional policy to preserve and provide access, while respecting the law, community input, and indigenous knowledge and protocols.

“Look Where?: Establishing Access Infrastructure”
Georgina Tom, Archivist at ʻIolani School Archives Slideshow PDF
What does an archivist do when original order has been lost and archival structure is lacking? Organize!
Over the history of the ‘Iolani School Archives, much was dictated by inadequate storage spaces and environmental conditions prior to the construction of a proper archival facility in 2013. The collection also bore scars of multiple building relocations. It’s been a four-year journey from Dewey to record groups and manuscript collections. The future is clear…er.

“Open Access or Sensitive Information? Thinking Through Policy Making for Archival Collections the Include a Mixture of Legal records, Professional Papers, and Indigenous Knowledge”
Ellen-Rae Cachola, Evening Supervisor & Archives Manager at University of Hawaiʻi School of Law Library
My presentation will discuss standards regarding information access and use that inform policy making at the University of Hawaii School of Law Library Archives. Specifically, I address general principles of the Montreal Declaration of “Free Access to Law,” along with the Aboriginal Torres Strait Islander Archival Services Policy, and the Protocols for Native American Archives. Thinking through these principles, I will share some ideas developed at the UH Law Library’s archive to work through concerns regarding open access, copyright, privacy and culturally sensitive items relating to various Indigenous Pacific Islander’s knowledge.

“‘Hidden’ Hawaiiana: Bringing Local Artifacts to Light”
Brooks Haderlie, University Archivist at Brigham Young University- Hawaiʻi JFS Library Archives Slideshow PDF
A significant but largely unknown collection of more than 1,500 Hawaiian, Polynesian, and Pacific Rim artifacts is housed in the Joseph F. Smith Library Archives and Special Collections at Brigham Young University-Hawaii. This session will describe our current efforts and future plans for making this collection accessible to local patrons and distance researchers, who will be able to use both Hawaiian and English search terms to discover and learn about these items.

AHA Annual Business Meeting
Conducting the Annual Business Meeting is a chance for AHA members to hear about the happenings of the past year, vote on proposals, and hear about upcoming projects/ partnerships.


Mahalo for attending the HOLOHOLO DAY Friday, Feb 15th  

Attendees visited the Hula Preservation Society, stoped off at the Waiahole Poi Factory, and visited the BYU-Hawaii grounds and Archives.


9:00am:  Suggested departure time from Honolulu

9:45am-11:00am:  Site Visit #1: Hula Preservation Society

46-022 Alaloa Street, Kaneohe HI 96744

Hula Preservation Society presentation and digitization tour

Keau George, HPS Collections Manager

11:30am-12:15pm:  Lunch at Waiahole Poi Factory

48-140 Kamehameha Hwy, Kaneohe HI 96744

Menu available at https://www.waiaholepoifactory.com/

     Attendees responsible for lunch, and can opt to eat lunch elsewhere.

1:00pm-3:00pm:  Site Visit #2: BYU-Hawaii

55-220 Kulanui Street, Laie HI 96762

La’ie place and culture presentation:

Kamoa’e Walk, BYUH Hawaiian Studies Associate Professor

BYU-Hawaii JFS Library Archives tour:

Brooks Haderlie, University Archivist


All registered participants are responsible for their own flight arrangements.  Corporate rates through BYU-Hawaii are available for registrants by contacting BYU-Hawaii Travel Services Manager, Lurline Nunu at lurline.nunu@byuh.edu , 808-675-3395.


Though attendees may opt to lodge elsewhere, we have secured conference rates at the following venues:

1. University of Hawai’i at Manoa – EAST-WEST CENTER, Honolulu

 Hale Manoa and Hale Kuahine
(dormitory rooms with shared bathroom facilities)

Telephone service, WiFi, bedding and linen are provided in all rooms. Room cleaning services, towels and soap are not provided. Towel packets are available at the front desk for a nominal cost. Double rooms are furnished with 2 single beds.

Single room $33.00 per night
Double room (single or double occupancy) $45.00 per night

Lincoln Hall
(rooms with private bathrooms, telephone service, WiFi, and cable TV)

Bedding, linen and towels are provided. Rooms are cleaned Monday through Friday. Most apartment units have a double bed.  Lincon Hall rooms are NOT air conditioned.

Standard Studio  Double bed (single or double occupancy) $59.00 per night

Corner Studio   2 Double beds (single or double occupancy) $73.00 per night

1-bedroom with kitchen Queen Bed (single or double occupancy) $85.00 per night

*Arrangements for stay at the East-West Center must be made through the EWC Housing  Office.  Email or call Davin Morimoto at housing@eastwestcenter.org or 808-944-7805, with mention of 2019 Association of Hawaii Archivists Annual Meeting



Guest room, 2 Queen (single or double occupancy) $194.00 per night, plus $10 parking

*Arrangements for stay at the Courtyard by Marriott must be made through the BYU-Hawaii Travel Office.  Email or call Lurline Nunu at lurline.nunu@byuh.edu or 808-675-3395, with mention of 2019 Association of Hawaii Archivists Annual Meeting.  Lurline can also assist with BYUH corporate rates for airfare and car rentals.


Please note on the registration form if you are interested in carpooling (being a driver or a passenger) to and from the Annual Meeting for Saturday, February 16th.  We want to make sure all folks can make it to the event, no matter how “far away” you live!


BYUH Campus Map

All attendees driving to the AHA 2019 Annual Meeting should park in the Visitors Parking lot located at the front of the campus, on Naniloa Loop.  The Annual Meeting will take place in the BYU-Hawaii Ballroom, located just mauka of the parking lot.  Look for direction signs that indicate areas for parking, as well as directions to the actual event.   

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