DAS Courses!

Webinar #1: User Experience Design and Digital Archives
WHERE: Punahou School Cooke Library/Learning Commons
WHEN: Saturday, OCTOBER 27, 2018 from 9 to 11 a.m.
DAS TIER: Transformational
Registration Deadline: October 20th, 2018
Register HERE

#2: Providing Access to Born-Digital Archives
WHERE: Punahou School Cooke Library/Learning Commons
WHEN: Saturday, NOVEMBER 3, 2018 from 9 to 11 a.m.
COURSE DESCRIPTION: https://www2.archivists.org/prof-education/course-catalog/providing-access-to-born-digital-archives

DAS TIER: Tactical and Strategic

Registration Deadline: October 27, 2018

Register HERE

COST: $15 per person per webinar. Please make checks payable to Association of Hawai’i Archivists, which will be collected on the day of class. Payment via PayPal will also be available. If you intend to pursue the DAS Certificate, you will need to pass the exams associated with each course. There is a cost to the exams, which is NOT included in the cost of the webinars.

2019 AHA Annual Conference

AHA 2019_SaveTheDate

“Preserving Collections, Ensuring Access – Celebrating 30 Years of AHA”.

February 15-16, 2019

Call for Presentation Proposals

The Association of Hawaiʻi Archivists will hold its 30th Annual Meeting February 15-16, 2019, at the BYU-Hawaiʻi Ballroom in Laʻie, Oʻahu. The Annual Meeting Committee invites presentation proposals on all areas of archival practice and research and from allied fields. We are especially interested in proposals that align with the 2019 theme, Preserving Collections, Ensuring Access.

Presentation Guidelines

We seek proposals from graduate students, paraprofessionals, cultural professionals, archivists, collection managers, or other interested cultural experts or academics work- ing in the Archive and Museum fields. Our goal is to encourage a wide range of voices at the AHA Annual Meeting that speaks to preserving materials in our collections and ensuring access for our patrons in the state of Hawaiʻi.

  • Each presenter will have 15 or 30 minutes to present on proposed topic.
  • Presenters need not be an AHA member to present at the Annual Meeting.
  • Presenters are encouraged to use PowerPoint or other presentation software.
  • AHA will cover each presenter’s Annual Meeting registration fee.Presentation proposals will be accepted up until 8:00pm on Sunday, December 30th.  Proposals will be evaluated by the AHA Annual Meeting Committee. Successful applicants will receive a notification of acceptance by Tuesday, January 1st, 2019.
  • SUBMIT YOUR PROPOSAL HERE:   https://aha2019.busyconf.com/proposals/new
  • We look forward to hearing from you! For questions regarding the proposal process, please contact Gailyn Bopp, Annual Meeting Committee Chair, at gbopp@byuh.edu.ASSOCIATION OF HAWAIʻI ARCHIVISTS

    Developing A Presentation Topic

    Our theme Preserving Collections, Ensuring Access is one that touches nearly every aspect of the archival and collection management field. The work YOU do can inspire, educate, and encourage continued care for our materials and heightened access by our communities.

    When developing presentation topics, consider the following areas or create your own!

    • Preservation / Conservation reports
    • “Challenge” pieces in collections
    • Role of communities in enhancing the care and understanding of collections
    • Digitization: tools, software, reports, collaborations
    • Overcoming storage space issues (physical and digital)
    • Acquisitions—where we collect, how we collect, how do we balance information in our collection to “tell the whole story”
    • Work flows and Processes—archives management, team management, project management
    • ¨Metadata and Description—incorporating Hawaiian language into metadata and cataloging, involving communities in providing metadata, organizing acquired metadata, content management
    • Patron access—fees, forms, formats and avenues for sharing stories in our collection (social media, outreach, exhibits)
    • Archival services— independent contracting and grant work Join us for the 30th Association of Hawaii Archivists Annual Meeting. Submit your proposal today!

2018 AHA Annual Meeting and Holoholo Day

The 2018 AHA Annual Meeting was held Feb. 18th on Maui at the UH Maui College ʻIke Leʻa Building. Here are some pictures from the day along with information on the panels and presenters we had.


AHA Panels & Presenters PDF



The day before the Annual Meeting, AHA conducted a Holoholo Day where we toured Maui repositories and museums. Our first stop was the Alexander & Baldwin Sugar Museum, where they recently established a working archive.



The next stop on our Holoholo day was the Maui Historical Society Hale Hōʻikeʻike at the Bailey House



Our last stop on the Holoholo Day was  the Makawao History Museum



Mahalo to 




A special mahalo to Trisha Aragaki, Keau george, Brooks Hardlie, Malia Van-Heuklem, Kuulei Reyes, Jue Wang, & Brian Huffman for sharing pictures!!!



Community Genealogy Workshop II

Aloha mai,
The Association of Hawai’i Archivists, in partnership with the University of Hawai’i at Manoa Hamilton Library, presented our Community Genealogy Workshop II, on January 13, 2018 from 10am – 5pm at Hamilton Library.
Ami Mulligan of Discover Your Ohana and researcher Sarah Tamashiro led this workshop on family history research, including how to overcome barriers and challenges one may face.
Please see the flyer below– registration is FREE, LUNCH was provided.
Kina’u McKeague & Nicki Garces
AHA Service Committee

AHA Collaborates with Hale Noelo for First Genealogy Workshop

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By Nicki Garces

Historically, the Association of Hawaiʻi Archivists (AHA) provide free workshops to the public on archiving and preserving family history. This time, due to growing community requests, AHA decided to offer workshops on genealogy research. The first genealogy workshop was held on October 14, 2017 in collaboration with the Office of Hawaiian Affairs’ Hale Noelo Research and Technology Center. Due to limited capacity, community members had an opportunity to sign up for a morning or afternoon session held at Hale Noelo, a hidden gem located at the back of the Nā Lama Kukui building in Iwilei. The objective to these sessions was to have the attendees be introduced to and try out the free services offered at the Center.

Project Manager Kale Hannahs gave a thorough introduction on Hale Noelo, including the Center’s own “genealogy.” The Center was a natural progression of the Papakilo database, a public access digital repository of data pertaining to the history, culture and geography of Hawaiʻi. Known as “the database of databases,” Papakilo was created in 2011 from the growing collection of data OHA acquired from mandated environmental and cultural compliance reviews for development projects.  It contains OHA’s report database, historical land records and the SHPD Index database. OHA funds the project which also builds on partnerships. Papakilo also includes digitized collections from institutions such as Bishop Museum, Hula Preservation Society, Kauaʻi Historical Society, Kawaiahaʻo Church, Kamakakuokalani, the Hawaiʻi State Archives, Ulukau and ʻUluʻulu. Through Hale Noelo, institutions with restricted resources are able to protect their collections through digitization and preservation  and extend online access to the general public. Kipuka database is the younger sibling of Papakilo that uses GPS mapping. Search for area maps can be done via tax map key or word search.

With the success of Papakilo, OHA further planned to include the community, not only to access the records and other materials on the database, but to also help families preserve their own family histories. Hence, Hale Noelo was born and launched on April 18, 2016. Hale Noelo offers four types of services:

1) Digitization and preservation: Hale Noelo has equipment to digitize microfilm, oversized materials such as large maps, and bound materials such as scrapbooks. The Center prioritizes educating the public on how to best preserve family collections. As it is not a requirement, individuals who utilize the center’s digitization services has the option to include the digitized items on Papakilo. Those who comply, sign an agreement form.

2) Genealogy technical assistance: Luci Meyer is the in-house professional genealogist who assists clients on how to do genealogy research. This includes verification and research regarding kuleana tax exemptions.

3) Subscriptions to e-resources: As subscription databases are expensive, Hale Noelo subscribes to ancestry.com, EBSCOHost research databases, and other newspaper, journal and periodical databases that have information about Hawaiʻi. These resources are for the community to use free of charge at the Center.

4) “Recordation” services: Hale Noelo has a meeting room and equipment to record and videotape oral history. It has partnered with the Library of Congress and NPR’s StoryCorps that broadcasts interviews on Hawaiian cultural practitioners. It also does intergenerational collaborations such as their project with Nanakuli Library that engages elders and youth.

After the in-depth presentation, the Saturday attendees were able to try out the different subscription databases, Papakilo, and Kipuka, as well as have their documents digitized. Professional genealogist Ami Mulligan and researcher Sarah Tamashiro, who will be the facilitators for the next AHA genealogy workshop, were guests at the morning session. During the hands-on activities, they assisted the attendees with their genealogy research. The attendees were grateful for Ami’s and Sarah’s help as they uncovered more information on their ancestors.  

The community members who came to the workshop had various degrees of genealogy experience. Some have not done genealogy before. One attendee has 40 years of doing genealogy, and was impressed with Hale Noelo’s services. A grandmother came with her granddaughter and great grandson. The family had done genealogy for their other ethnic backgrounds; this was their first time researching their Hawaiian roots. Kale helped them find information about a Hawaiian ancestor and they were blown away with his progeny. The granddaughter said that she is interested in her genealogy because she wants to be ready to answer her son when he has questions about his family. As each session was only 2 ½ hours long, most of the attendees mentioned that they will schedule one-on-one appointments with Hale Noelo.

The next AHA genealogy workshop will be on January 13, 2018 at the University of Hawaiʻi Mānoa Hamilton Library. Ami and Sarah will focus on genealogy research and will provide case studies on overcoming barriers. Registration information will be available shortly.

For more information about Hale Noelo and to schedule an appointment, visit their webpage at www.oha.org/halenoelo. The Papakilo database is found at www.papakilodatabase.com and the Kipuka database is found at www.kipukadatabase.com. Both databases are remotely accessible and free to the public.