AHA Collaborates with Hale Noelo for First Genealogy Workshop

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By Nicki Garces

Historically, the Association of Hawaiʻi Archivists (AHA) provide free workshops to the public on archiving and preserving family history. This time, due to growing community requests, AHA decided to offer workshops on genealogy research. The first genealogy workshop was held on October 14, 2017 in collaboration with the Office of Hawaiian Affairs’ Hale Noelo Research and Technology Center. Due to limited capacity, community members had an opportunity to sign up for a morning or afternoon session held at Hale Noelo, a hidden gem located at the back of the Nā Lama Kukui building in Iwilei. The objective to these sessions was to have the attendees be introduced to and try out the free services offered at the Center.

Project Manager Kale Hannahs gave a thorough introduction on Hale Noelo, including the Center’s own “genealogy.” The Center was a natural progression of the Papakilo database, a public access digital repository of data pertaining to the history, culture and geography of Hawaiʻi. Known as “the database of databases,” Papakilo was created in 2011 from the growing collection of data OHA acquired from mandated environmental and cultural compliance reviews for development projects.  It contains OHA’s report database, historical land records and the SHPD Index database. OHA funds the project which also builds on partnerships. Papakilo also includes digitized collections from institutions such as Bishop Museum, Hula Preservation Society, Kauaʻi Historical Society, Kawaiahaʻo Church, Kamakakuokalani, the Hawaiʻi State Archives, Ulukau and ʻUluʻulu. Through Hale Noelo, institutions with restricted resources are able to protect their collections through digitization and preservation  and extend online access to the general public. Kipuka database is the younger sibling of Papakilo that uses GPS mapping. Search for area maps can be done via tax map key or word search.

With the success of Papakilo, OHA further planned to include the community, not only to access the records and other materials on the database, but to also help families preserve their own family histories. Hence, Hale Noelo was born and launched on April 18, 2016. Hale Noelo offers four types of services:

1) Digitization and preservation: Hale Noelo has equipment to digitize microfilm, oversized materials such as large maps, and bound materials such as scrapbooks. The Center prioritizes educating the public on how to best preserve family collections. As it is not a requirement, individuals who utilize the center’s digitization services has the option to include the digitized items on Papakilo. Those who comply, sign an agreement form.

2) Genealogy technical assistance: Luci Meyer is the in-house professional genealogist who assists clients on how to do genealogy research. This includes verification and research regarding kuleana tax exemptions.

3) Subscriptions to e-resources: As subscription databases are expensive, Hale Noelo subscribes to ancestry.com, EBSCOHost research databases, and other newspaper, journal and periodical databases that have information about Hawaiʻi. These resources are for the community to use free of charge at the Center.

4) “Recordation” services: Hale Noelo has a meeting room and equipment to record and videotape oral history. It has partnered with the Library of Congress and NPR’s StoryCorps that broadcasts interviews on Hawaiian cultural practitioners. It also does intergenerational collaborations such as their project with Nanakuli Library that engages elders and youth.

After the in-depth presentation, the Saturday attendees were able to try out the different subscription databases, Papakilo, and Kipuka, as well as have their documents digitized. Professional genealogist Ami Mulligan and researcher Sarah Tamashiro, who will be the facilitators for the next AHA genealogy workshop, were guests at the morning session. During the hands-on activities, they assisted the attendees with their genealogy research. The attendees were grateful for Ami’s and Sarah’s help as they uncovered more information on their ancestors.  

The community members who came to the workshop had various degrees of genealogy experience. Some have not done genealogy before. One attendee has 40 years of doing genealogy, and was impressed with Hale Noelo’s services. A grandmother came with her granddaughter and great grandson. The family had done genealogy for their other ethnic backgrounds; this was their first time researching their Hawaiian roots. Kale helped them find information about a Hawaiian ancestor and they were blown away with his progeny. The granddaughter said that she is interested in her genealogy because she wants to be ready to answer her son when he has questions about his family. As each session was only 2 ½ hours long, most of the attendees mentioned that they will schedule one-on-one appointments with Hale Noelo.

The next AHA genealogy workshop will be on January 13, 2018 at the University of Hawaiʻi Mānoa Hamilton Library. Ami and Sarah will focus on genealogy research and will provide case studies on overcoming barriers. Registration information will be available shortly.

For more information about Hale Noelo and to schedule an appointment, visit their webpage at www.oha.org/halenoelo. The Papakilo database is found at www.papakilodatabase.com and the Kipuka database is found at www.kipukadatabase.com. Both databases are remotely accessible and free to the public.                      

Continuing Education Opportunities: DAS Webinar Fall 2017 Schedule

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Aloha Members,

As part of AHA’s continuing mission to provide educational opportunities, we are happy to present a 3-month string of DAS (Digital Archives Specialist) curriculum webinars. These webinars will be of interest to those working towards earning a Digital Archives Specialist Certificate from SAA, as well as to anyone involved in working with born-digital and other electronic records.

Webinar #1 – Introduction to Email Preservation

WHERE: University of Hawaii, Hamilton Library Yap Room (A153)

WHEN: September 17th, 2017 (Sunday) from 1:00pm – 3:00pm

COURSE DESCRIPTION: https://www2.archivists.org/prof-education/course-catalog/introduction-to-email-preservation

DAS Tier: Foundational

Registration Deadline: September 12th, 2017

Register HERE

Webinar #2 – Basics of Managing Digital Records: Getting You Started

WHERE: University of Hawaii, Hamilton Library Yap Room (A153)

WHEN: October 22nd, 2017 (Sunday) from 1:00pm – 3:00pm

COURSE DESCRIPTION: https://www2.archivists.org/prof-education/course-catalog/basics-of-managing-digital-records-getting-you-started

DAS Tier: Foundational

Registration Deadline: October 17th, 2017

Register HERE

Webinar #3 – Digital Records – The Next Step

WHERE: University of Hawaii, Hamilton Library Yap Room (A153)

WHEN: November 12, 2017 (Sunday) from 1:00pm – 3:00pm

COURSE DESCRIPTION: https://www2.archivists.org/prof-education/course-catalog/digital-records—the-next-step

DAS Tier: Tactical & Strategy

Registration Deadline: November 7th, 2017

Register HERE

COST: $10 per person per webinar. Please make checks payable to Association of Hawaii Archivists – which will be collected on the day of the class. Payment via PayPal will also be available. If you intend to pursue the DAS Certificate, you will need to pass the examinations associated with each course. There is a cost to the exam, which is NOT included in the cost of the webinar.

Register HERE to participate in our DAS webinar series.

Thank you for your continued membership in AHA, and for your support of professional development opportunities. Should you have any questions regarding these matters, please email Gailyn Bopp.

Hope to see you at the webinars!

All best,

AHA Education Committee

Eleanor Kleiber, Joy Holland, Nicki Garces, Gailyn Bopp

Annual Meeting on Feb. 18, 2017 at the William S. Richardson School of Law

The 2017 Annual Meeting was held on Saturday, February 18, 2017, at the William S. Richardson School of Law, UH Mānoa in Classroom 2 and the Courtyard, 8:30am-3:00pm. The theme of this year’s annual meeting was Connecting Archives to Community, Connecting Community to Archives.

There was a keynote, three panels, the business meeting, and an optional limited space tour of the William S. Richardson School of Law Library and Archives. Morning refreshments and lunch provided. Registration waz $30.00 for members, $22.50 for students/retirees and $45.00 for non-members. Parking was $6.00 cash at the Lower Campus Parking Structure. Pay at the parking booth.

Here was the meeting schedule
08:30am-09:00am: Registration, Morning Refreshments

09:00am-09:15am: President’s Welcome: Annie Thomas

09:15am-10:00am: Keynote Kepā Maly

10:00am-10:15am: Break

10:15am-11:00am: Serving Your Community, Serving Your Collections: Striking a Balance
Financial resources, staff time constraints, and ever changing needs create challenges for historical societies, cultural non-profits, museums, and other types of repositories in Hawaii stewarding collections which preserve and disseminate important community stories and history. We’ll hear three successful narratives of what different repositories in Hawaii are doing to connect with communities of students, local patrons, volunteers, and other types of virtual “communities of students, local patrons, volunteers, and other types of virtual “communities” in alignment with the mission of these organizations. Collections ranging from archival, to historic structures will be explored in the context of trying best to serve one’s community while balancing the realities of caring for collections outside of the large museum and university context.
Panelists: Nicki Garces/Consuelo Foundation; Theo Morrison/Lahaina Restoration Foundation; Helen Wong Smith/Kauai Historical Society.

11:00am-11:15am: Break

11:15am-12:00pm: An Archive of Kuleana: Meeting the Needs of Our Users
Archives are spaces where stories are fashioned. Stories that have been drawn out from carefully arranged, described, preserved, and accessible collections of records. These records are places of remembrance, rights, and responsibilities that hold immense power, both good and bad. Yet for researchers, navigating the world of archives is a skill and emotional process of its own; one filled with uncertainty, chill, intimidation, sadness, and joy. This a panel of our “regular” users who will share their stories of kuleana in archives, their struggles, and their successes by tackling the questions: Why are archives so important to you? What is challenging about doing archival research? How can we better support you? And how can archives partner with the skillsets, knowledge, and passion you bring?
Panelists: 
Kalei Laimana/UHM Doctoral Student in History & Leeward CC Hawaiian Studies Lecturer; Kawelau Wright/UHM Doctoral Student in Geography & UHM/Māui College Hawaiian Studies Lecturer; Ami Mulligan/UHM Doctoral Student in History & Professional Genealogist.

12:00pm-01:00pm: Lunch catered by Juicy Brew (Greenhouse Mixed Greens Salad with Carrots, Cucumbers, Radishes, Toasted Nuts and choice of  Honey Basil or Ginger Miso Dressing; Hummus with Vegetables and Cheese Wrap; Turkey Raspberry Chipotle Wrap; Chef’s Choice Seasonal Mochi Platter; and Canned Juices)

01:00pm-02:00pm: Archives, The Two-Way Street
Archives are known as places of academic research, historic study, and genealogy records. However, in the modern age of easy information access, you could say that the concept of “the archive”, a valuable informational resource, has somewhat been lost to our younger generations. So, how do archivists re-connect youth to these resources? How do educators use archives in their classrooms? How do we turn these memory institutions from “lost memories” to rejuvenated ones for our youth to learn, grow, and become inspired by?

Panelists: David Kupferman and Brenda Machosky/UH West Oʻahu; Stacy Naipo/Kamehameha Schools Archives; Georgina Tom/ʻIolani School Archives.

02:00pm-02:15pm: Break

02:15pm-02:45pm: Business Meeting

02:45pm-03:15pm: Optional tour of William S. Richardson School of Law Library and Archives.  Max 30 people. Registration for this event will open after February 1st, 2017.

Mahalo to our sponsors!
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AHA’s Annual Holiday Social

AHA members enjoyed the holiday season together at Miyohoji Temple in Nuʻuanu on Dec. 11, 2016. After a delicious and fancy bento lunch, Marcia Kemble led us in a game testing our knowledge of traditional Japanese table settings. Helen Wong Smith was recognized for her induction as a Fellow of SAA this past summer and the SAA-student chapter honored Deborah Dunn, Nicolita Garces, and Andrew Wertheimer with the inaugural Lei Lau Kukui Mentor & Educator Award. Mahalo to Kanako Iwase and the AHA Holiday Social Committee for planning the event, as well as SAA-student chapter and Marcia Kemble for the decorations and game!

Community Archival Workshop 2016

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In Hawaii we value the memories and histories of our ʻohana and communities. It’s what grounds us and shapes us. When our family members or loved ones pass on, they often leave priceless, valuable, and treasured items we become the guardians of. Typically, things entrusted to us include a large amount of important documents and family photographs. Many times the responsibility of caring for these items becomes overwhelming. As they age, we struggle to maintain them and to ensure their longevity. “Where do I start? What do I save? How do I take care of this?” These plaguing questions are all too familiar to anyone who has opened that old Liberty House box hiding in the corner of the garage.

These common concerns led the Community Service Committee of the Association of Hawaiʻi Archivists to realize the need our communities have in seeking information for care and preservation of historic items. In collaboration with the Society of American Archivists University of Hawai’i Mānoa Student Chapter, a free Community Archival Workshop was coordinated and held on September 24th, 2016.

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The workshop committee’s goal was to offer general education in archival processes and cost effective preservation methods in ways non-LIS (Library Information Science) professionals could connect to. This meant adapting and condensing heavy archival practices and knowledge into an easy and understandable way. Approximately 30 community members and a handful of LIS related professionals attended the workshop held at the Leeward Community College Library.

3 Sessions where included in the workshop day. Knowing that Hawaiʻi family collections are predominately documents and photographs, the workshop sessions focused primarily on physical care and digitization of those materials.

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SAA-SC presenters Jennifer Magaloyo, Ellie Seaton, Allyson Ota, & Keala Richard

Session 1 was titled “Mālama Palapala: Physical Care of Documents & Photographs”. 4 student presenters from the Society of American Archivists- University of Hawaiʻi Mānoa Student Chapter led a lively presentation covering such things as identifying common pests in Hawaiʻi homes that cause damage, basic treatment of such damaged items, understanding aging processes, historical information on photographic types, simple storage hacks and tips, and basic, easy preservation techniques. The student presenters included a live demonstration of removing photographs from commonly used magnetic albums using Screen Shot 2016-10-31 at 3.07.35 PM.pnga hair dryer technique. Attendees especially enjoyed the students “Hu, Dis Buggah” guessing game, which included matching pictures of damaged items to the pest that created it.Screen Shot 2016-10-31 at 3.06.43 PM.png

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Session 2 covered “Hoʻokikoho’e: Digitizing Your family history”. Recent LIS graduate from Mānoa and current Assistant Librarian at Kapolei Library Kylie Kaeo led the presentation. Using lessons learned from her own family digitization project as well as basic standards from a variety of national organizations, she created a comfortable presentation which many community members could connect to. It included simple terms used in scanning software, digital arrangement, and storage of master image files.

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Presenter Kylie Kaeo talks about beginning a family digitization project.

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A third “Talk-Story” session was held after lunchtime to give attendees an opportunity to ask professionals questions concerning care for any items they may have in their personal collections. Professionals available during the Talk-Story hour were Annie Thomas, Eleanor Kleiber, Kanako Iwase, and Keau George from the AHA board. Our SAA-SC presenters from session 1 and presenter Kylie Kaeo had great advice and feedback for the discussion. Special guest professional Rachael Bussert, Congressional Papers Archivist from the University of Hawaiʻi Mānoa was also present. Subjects such as care of kimono and framed photographs were asked. A very important concept came to light in our talk concerning the spiritual connection family members may have to items and how one might approach the physical handling of such things.

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Members of the Wahiawa Hawaiian Civic Club joined the workshop.

In a survey conducted to gain overall feedback about the workshop, attendees were positive and appreciative. Here are some of the results:

  • Would you recommend this event to other community members? 100% replied “yes”
  • Will you be able to use what you learned in the workshop at home with your family treasures? 100% replied “yes”
  • Did you feel the presenters were knowledgeable about the topic? 100% replied “yes”
  • Was the information given by the presenters informative and clear? 100% replied “yes”
  • Other comments:
    • “Discussion session very valuable. Thank you, great workshop. Learned what “frass” was; never knew!”
    • “The workshops were very well presented. The presenters kept my attention and were very personable and engaging.”
    • “Enjoyed both presentations. Speakers are very knowledgeable. Will recommend workshop to others!”

A special thank you to the AHA Community Service Committee and board, the Society of American Archivists University of Hawai’i Mānoa Student Chapter, Kīna’u McKeague for morning refreshments, Vanessa Race for a scrumptious lunch, and Wayde Oshiro for the use of the Leeward Community College Library.